Office Administration

Program Details

Program Phone Number

780-623-5681

Program Description

The Office Administration program prepares students for immediate employment in a constantly changing technological and office environment. Students will obtain the knowledge and skills required to gain employment in administrative support positions in business, government and industry. Instruction in the software programs most commonly used in the workplace is provided using state-of-the-art computers. Students will develop keyboarding skills and the ability to create professional documents including letters, forms and reports. Upon completion of the program, students will be proficient in the use of Microsoft Office Suite, Windows and the Internet. Other skills acquired include basic accounting, filing, reception, telephone, mail, interpersonal and teamwork skills. A three week practicum placement provides on-the-job training enabling students to gain confidence and to use their new skills in a real work setting.

Credential

Certificate

Admission Requirements

Grade 11 or equivalent with credit in English 20, 20-1 or 20-2 or 23, Math 10C or 10-3, or Math 10 Prep  or Math 10 (Applied or Pure) or 13 (Math 24 acceptable) OR successful completion of basic skills admission test (Nelson Denny and Business Math). Please refer to the following link for minimum technical requirements at our Moodle Site.

Practicum

May 06/13 - May 24/13

Career Potential

Graduates of the program may find employment in administrative support positions for government, business or industry. The Alberta government, colleges and universities, municipalities, small businesses and Settlement and Band Offices have hired Portage College graduates.

Transferability

Graduates will be accepted into Year II of Office Administration programs at Grande Prairie Regional College, Keyano College, Lethbridge Community College, Bow Valley College and e-campus Alberta.

Program Schedule, Fees & Locations:

Please refer to the link below for current schedule and fees.

Program Schedule & Fees 2011 - 2012

Program Schedule & Fees 2012 - 2013

Course List

• ACCT101 - ACCOUNTING

  Course ID: ACCT101

  Name: ACCOUNTING

  Hours: 85

  Credits: 3

  This course covers the full accounting cycle with emphasis on how to maintain basic accounts and records. An understanding of accounting procedures, terminology, and concepts is emphasized. In projects which simulate on-the-job conditions, students apply accounting principles in payroll and general accounting situations.

  
  
• ACCT108 - ACCOUNTING PROJECTS

  Course ID: ACCT108

  Name: ACCOUNTING PROJECTS

  Hours: 85

  Credits: 3

  Students obtain a sound working knowledge of a current computerized accounting package by using Simply Accounting. Modules on this package will incorporate accounting simulations including budgets. Manual projects such as payroll and bank reconciliation will also be carried out. Co-requisite – ACCT 117

  
  
• BUSI107 - DOCUMENT FORMATTING I

  Course ID: BUSI107

  Name: DOCUMENT FORMATTING I

  Hours: 85

  Credits: 3

  Document Formatting I provides students with an opportunity to accurately create a variety of business communications. From creating a rough draft to creating a professionally formatted document, the course also sharpens skills in keyboarding, proofreading and accurately following instructions. Co-requisite - KEYB 136

  
  
• BUSI108 - DOCUMENT FORMATTING II

  Course ID: BUSI108

  Name: DOCUMENT FORMATTING II

  Hours: 64

  Credits: 3

  Document Formatting II teaches students to extrapolate pertinent information and format it into a logically laid out business document through the use of tables and online forms. It also provides students with the opportunity to solve job-like examples by combining their cumulative knowledge of business document creation and proofreading skills. Prerequisite – BUSI 107, COMA 102 Co-requisite – KEYB 138

  
  
• BUSI113 - JOB SEARCH

  Course ID: BUSI113

  Name: JOB SEARCH

  Hours: 22

  Credits: 0.5

  Job Search assists students in identifying their skills, creating a resume, and preparing for, and participating in an interview.

  
  
• BUSI115 - HUMAN RELATIONS FOR BUSINESS

  Course ID: BUSI115

  Name: HUMAN RELATIONS FOR BUSINESS

  Hours: 22

  Credits: 0.5

  The course focuses on personality development for work. It is becoming increasingly evident that students require highly developed human relations skills to be successful in the workplace. The course is designed to teach students effective business and social behaviour skills.

  
  
• BUSI121 - INTEGRATED PROJECTS I

  Course ID: BUSI121

  Name: INTEGRATED PROJECTS I

  Hours: 22

  Credits: 1

  Integrated Projects I utilizes a series of projects to gain skills in application integration within the Microsoft Office Suite. Prerequisite – COMA 102, COMA 115, Co-requisite – COMA 111

  
  
• BUSI122 - INTEGRATED PROJECTS II

  Course ID: BUSI122

  Name: INTEGRATED PROJECTS II

  Hours: 22

  Credits: 1

  Integrated Projects II provides students with exposure to advanced integration of word processing, web page development and Internet applications. Prerequisite – BUSI 121

  
  
• BUSI142 - BUSINESS PRACTICUM

  Course ID: BUSI142

  Name: BUSINESS PRACTICUM

  Hours: 105

  Credits: 1.5

  The practicum provides an opportunity for Office Administration students to work in an office for four weeks and to apply the skills learned during the program to real situations. Placements are arranged by the Business Program instructors to provide the best experience possible. Business Program approval is required prior to placement. Prerequisite – OFFR 100, satisfactory progress in BUSI 108, and Business program approval.

  
  
• COMA101 - WORD PROCESSING-INTRODUCTORY

  Course ID: COMA101

  Name: WORD PROCESSING-INTRODUCTORY

  Hours: 22

  Credits: 1

  Students are provided with an introduction to the use of computers for word processing with use of Microsoft Word. The topics covered in this course include creating and editing documents using wizards, working with tables, and formatting text with indents and tabs.

  
  
• COMA102 - WORD PROCESSING-INTERMEDIATE

  Course ID: COMA102

  Name: WORD PROCESSING-INTERMEDIATE

  Hours: 22

  Credits: 1

  Students continue with Word covering topics such as headers and footers, columns, mail merge, styles, macros, graphics and forms. Prerequisite – COMA 101

  
  
• COMA103 - WORD PROCESSING-ADVANCED

  Course ID: COMA103

  Name: WORD PROCESSING-ADVANCED

  Hours: 22

  Credits: 1

  Students continue to learn more advanced features in Word such as creating brochures, working with long documents and advanced mail merging. Prerequisite – COMA 102

  
  
• COMA111 - SPREADSHEETS-INTRODUCTORY

  Course ID: COMA111

  Name: SPREADSHEETS-INTRODUCTORY

  Hours: 22

  Credits: 1

  This course provides students with an introduction to spreadsheets using Excel. Topics examined include creating and editing a spreadsheet, saving, retrieving, printing, formats, copying, functions, formulas, and graphs.

  
  
• COMA112 - SPREADSHEETS-INTERMEDIATE

  Course ID: COMA112

  Name: SPREADSHEETS-INTERMEDIATE

  Hours: 22

  Credits: 1

  This course continues with Excel, covering topics such as absolute versus relative references, working with large spreadsheets, and database functions. Prerequisite – COMA 111

  
  
• COMA113 - SPREADSHEETS-ADVANCED

  Course ID: COMA113

  Name: SPREADSHEETS-ADVANCED

  Hours: 22

  Credits: 1

  Advanced Excel topics covered include macros, exporting, importing, and linking spreadsheets. Prerequisite – COMA 112

  
  
• COMA115 - DATA BASE-INTRODUCTORY

  Course ID: COMA115

  Name: DATA BASE-INTRODUCTORY

  Hours: 22

  Credits: 1

  This course provides students with an introduction to databases using Access for Windows. Topics covered include creating a database, creating tables and graphs, entering information, and querying a database.

  
  
• COMA116 - DATA BASE-INTERMEDIATE

  Course ID: COMA116

  Name: DATA BASE-INTERMEDIATE

  Hours: 22

  Credits: 1

  Students continue with Access, covering the following topics: maintaining a database, reports, group, creating and using forms. Prerequisite – COMA 115

  
  
• COMA145 - INTRODUCTION TO OPERATING SYSTEM SOFTWARE

  Course ID: COMA145

  Name: INTRODUCTION TO OPERATING SYSTEM SOFTWARE

  Hours: 22

  Credits: 1

  This course introduces students to a Graphical User Interface (GUI) environment. It allows them to fully understand system software relating to program software and hardware. File management is emphasized.

  
  
• COMM123 - BUSINESS COMMUNICATIONS I

  Course ID: COMM123

  Name: BUSINESS COMMUNICATIONS I

  Hours: 53

  Credits: 2

  Business Communications I reviews and develops skill in using standard English principles. Covered within this context is the proper use of grammar, punctuation, and vocabulary essential to anyone wishing to be a successful office worker. This course identifies common usage errors and demonstrates how to correct them.

  
  
• COMM124 - BUSINESS COMMUNICATIONS II

  Course ID: COMM124

  Name: BUSINESS COMMUNICATIONS II

  Hours: 53

  Credits: 2

  Business Communications II reviews and extends skills in using standard English principles, including grammar, punctuation, vocabulary and spelling. Proofreading and editing for common usage and formatting errors in a variety of business documents are emphasized. Writing skills are introduced and applied to memos, letters, and other common business documents. Oral communication and presentations is also covered. Prerequisite – COMM 123

  
  
• KEYB138 - KEYBOARDING

  Course ID: KEYB138

  Name: KEYBOARDING

  Hours: 22

  Credits: 0.5

  This course is concerned with proper workstation techniques and establishing keystroking patterns for keyboarding speed and accuracy. Pre-requisite - KEYB 136

  
  
• MATH115 - BUSINESS MATH

  Course ID: MATH115

  Name: BUSINESS MATH

  Hours: 64

  Credits: 3

  MATH 115 provides a review of basic applications to prepare students to perform specific business math functions and develop speed and accuracy in fundamental mathematical processes.

  
  
• OFFR100 - OFFICE MANAGEMENT

  Course ID: OFFR100

  Name: OFFICE MANAGEMENT

  Hours: 53

  Credits: 3

  This course is comprised of many elements relating to office work, with the overall objective of learning to be an effective office worker. Concepts such as the handling of incoming/outgoing mail, filing, reception, phone techniques, and the operation of office machines are covered. Additional topics are covered as they relate to current demands on the modern office worker.